Sharing & team access

AutoPSEO gives you two ways to show your Search Console data to someone else. Team members take a seat on your plan, sign in and work with your properties live, without any Search Console access of their own. Shared report links are read-only snapshots of one report that anyone holding the link can open, no account needed. This page covers both, and sending a report to a chat channel.

Inviting a team member

1. Open Team Management in the main sidebar and choose Invite a user.
2. Enter their email address. They accept by signing in to AutoPSEO with the Google account for that address.
3. Choose an access level. Read lets them view dashboards, reports and exports; Full also lets them create and edit annotations, tags, content groups, topic clusters, saved filters and experiments.
4. Choose the properties: all of them, including any you add later, or a selection.
5. Choose Send invitation. If email delivery is not set up, you receive a link to pass on yourself.

An invitation is valid for 14 days. Resend invitation sends it again and restarts that period, and Copy invite link gives you the address to forward. The person has to accept while signed in with the invited address; opening it from another account is refused with an explanation.

Seats

Each person uses one seat, however many properties you share with them, and pending invitations count as well. The trial and Starter include one seat besides yours, Pro three and Business ten. Inviting needs an active trial or subscription, and when your seats are full, Need more seats? links to the billing page.

What a team member sees

After accepting, a member sees your properties in place of their own, under a note that they are working in your workspace. Reports run on your Google connection, so they need no Search Console access, and they see only the properties their invitation named. Leave the workspace on their Team Management page returns them to their own account.

The access level also applies when a member connects an AI tool over MCP. With Read access they can call only read tools. With Full access they can also call tools that change data or buy research data, and that spending comes out of your plan's research credits.

Changing or removing access

The member list shows each person's access, properties, status (Active or Pending) and invitation date. Change access edits the level and the properties; Revoke access cuts the person off at once and frees the seat.

Sharing a report by link

Most reports have a share icon next to the export controls, Save & share report:

1. Give the report a name.
2. Add a password if you like. Viewers type it once and their device remembers it for a week.
3. Pick when the link expires: never, after 7, 30 or 90 days, or after one year.
4. Choose Create share link, then copy the link or download the snapshot as HTML.

The link holds a snapshot of what was on screen when you shared it: the table rows (up to 5,000), the KPI cards and the chart. It does not change when your data does, and it never exposes your Search Console account. Each address carries a random 24-character token. Viewers need no AutoPSEO account and can download the snapshot as CSV or as a self-contained HTML file whose table they can sort and search.

Shared Reports in the main sidebar lists every link with its property, creation date, number of views and expiry. Copy a link again, download its HTML, hide expired links, or delete one to stop it working for everyone straight away. Each account can keep up to 200 shared reports.

Sending a report to Slack, Teams or a webhook

The send icon beside the share icon, Send to Slack, posts the headline numbers and the top 10 rows of the current table to a channel you have connected, with a link back to the report and an optional note. Channels are set up under Slack, Teams & webhooks, which also schedules regular reports and alerts.